Monday, June 13, 2011

Configure E-Mail Client for Gmail

Configure E-Mail Client for Gmail™
Microsoft Outlook Mail Settings (Gmail)  

Part I - New Account Setup
  1. Goto the Tools menu and select E-mail Accounts
  2. Select Add a new e-mail account and click next
  3. Select POP3 and click next
  4. Fill in the blanks as seen below.

    Incoming mail server (POP3):
    localhost (or or your network computer name)
    Outgoing mail server (SMTP): localhost (same as POP3)

  5. Click the More Settings button and head over to the Outgoing Server tab. Check My outgoing server requires authentication and Use same settings as incoming mail server

    NOTE: Do not use the Test Account Settings button because it does not support e-mail authentication and will result in a failure every time.
Part II - Filter Setup (required only one time per computer)

  1. Look for a Junk E-mail folder in your Outlook folder list (There should be one in Outlook 2002 or later).  If you do not see this folder, go to File -> New -> Folder and create a folder inside the Inbox titled Junk E-mail (note the exact spelling).

  2. Now go to the Tools menu,
    Select Rules and Alerts or Rules or Rules Wizard (if this does not appear in the Tools menu, expand the menu by clicking on the down arrow at the bottom of the menu)

    Microsoft Outlook 2002 / XP Rules Wizard Window

  3. (Outlook 2000/2002 only) - Select Inbox (your Gmail account) under Apply changes to this folder.  If there is only one item there, then make sure that is selected.

  4. In the Rules window, click Options
  5. In the  Options window, select  Import Rules.
  6. Navigate to your eMail2Pop installation directory (usually C:\Program Files\eMail2Pop)

  7. Select Outlook, click Open / OK (C:\Program Files\eMail2Pop\outlook.rwz)

  8. Verify that two rules have been imported into Outlook (X-eMail2Pop-status / X-Spam-Flag).  They should be both checked.

  9. If the box beside the X-Spam-Flag rule is not checked, check the box, click the blue specified word in the big white box under Rule Description, and select the Junk E-mail folder.  If there is not a Junk E-mail folder, create one inside the Inbox by clicking New .

  10. If you use your own additional Outlook rules, the eMail2Pop rules must process first.  Use the Move Up (Up Arrow) button to move the two rules to the top of the list.

  11. Click Finish to close the Rules Wizard, and then OK to close the Rules and Alerts window

  12. Now you are all set to use Microsoft Outlook!  No additional spam filtering configuration required.

No comments:

Post a Comment

Dear Reader, if you like My Blog content, feel free to comment on our blog posts.