Tuesday, September 27, 2011

set up your Outlook Express client to work with Gmail

To set up your Outlook Express client to work with Gmail:
    1. Enable POP in your email account. Don't forget to click Save Changes when you're done.
    2. Open Outlook or Outlook Express.
    3. Click the Tools menu, and select Accounts...
    4. Click Add, and then click Mail...
    5. Add mail account
    6. Enter your name in the Display name: field, and click Next.
    7. Enter your full Gmail email address (username@gmail.com) in the Email address: field, and click Next. Google Apps users, enter your full address in the format 'username@your_domain.com.'
    8. Enter username
    9. Enter pop.gmail.com in the Incoming mail (POP3, IMAP2 or HTTP) server: field. Enter smtp.gmail.com in the Outgoing mail (SMTP) server: field. Google Apps users, enter the server names provided; don't add your domain3 name in this step.
    10. Enter server names
    11. Click Next.
    12. Enter your full email address (including '@gmail.com' or '@your_domain.com') in the Account name: field. Enter your email password in the Password: field, and click Next.
    13. Enter account name and password
    14. Click Finish.
    15. Highlight pop.gmail.com under Account, and click Properties.
    16. Highlight account
    17. Click the Advanced tab.
    18. Fill in the following information:*
      • Check the box next to This server requires a secure connection (SSL) under Outgoing Mail (SMTP).
      • Enter 465 in the Outgoing mail (SMTP): field.
      • Under Outgoing Mail (SMTP), check the box next to This server requires a secure connection (SSL).
      • Under Incoming mail (POP3), check the box next to This server requires a secure connection (SSL). The port will change to 995.
      • Highlight account
      *The order of Outgoing and Incoming mail server4 fields varies by version. Make sure you enter the correct information in each field.
    19. Return to the Servers tab, and check the box next to My server requires authentication.
    20. Highlight account
    21. Click OK.
    Congratulations! You're done configuring your client to send and retrieve Gmail messages.
    If you experience problems using POP with Outlook, please check the Common Errors or Troubleshooting tabs.
    1. POP: POP (Post office protocol) is a one-way download of your messages that allows you to access your mail with a mail program like Outlook Express or Apple Mail. POP only offers one-way communication, which means that actions you take in the mail program (like marking a message as read) won’t be synced to Gmail.
    2. IMAP: IMAP (Internet message access protocol) lets you download messages from Gmail so you can access your mail with a program like Outlook Express or Apple Mail. IMAP syncs the actions you take in Outlook Express or Apple Mail with Gmail so if you read a message in your mail client, it'll be marked as read in Gmail.
    3. domain: A domain is a name for an IP address and is more commonly recognized as a website or web address. For example, Google.com is a domain.
    4. mail server: A mail server is a machine that sends and receives emails. Think of a mail server as a mailman who makes sure messages go to the right place.

    Gmail Outgoing mail(SMTP) Setting

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